West Virginia General Bill of Sale

A West Virginia general bill of sale is a legal document used by private individuals or entities in the state to show the legal transaction of private items. The document asks for specific details about the properties to be sold. It also acts as evidence of proprietorship transfer and provides information about the vendor and purchaser. It is recommended that you notarize this document.

West Virginia general bill of sale

West Virginia General Bill of Sale

Is a bill of sale mandated in West Virginia?

A Bill of Sale is required by state law for the transaction of automobiles, watercraft, and trailers. In all other circumstances, the form is optional; although, it is generally not encouraged for vendors and purchasers to walk away from any transaction without some confirmation of the sale. A West Virginia Generic Bill of Sale will detail property being traded, as well as the holder's name and postal address, the agreed-upon costs, and other extra insurance, warranty, or delivery terms.

The details outlined below have to be included in the form:

  • Names and physical addresses of the vendor and buyer are included in the identification information. If there are more than one seller and buyer, make a note of it on the paperwork.

  • The property being transferred is described in detail. Include any pertinent information needed to identify the item or objects, such as a broad description (e.g., color, size), serial number if applicable, manufacturer, year, and others. If the transferred item has any flaws, make a note of these as well.

  • Warranty disclaimer indicating that the buyer accepts the item "as-is" or outlining any warranty conditions provided by the vendor;

  • The cost of the specified item. It is preferable to enter the amount in both words and numbers. If the property is being given as a gift, make a note of it on the bill of sale.

  • Information about the transaction: The date on which a document takes effect must be included in every document. If the transfer is made under any unusual circumstances, be sure to include them in this section. If the payment is divided into numerous parts, for example, indicate the amount of each part and the due date for each part.

  • Both the seller's and the buyer's signatures are required. The signatures are an acknowledgment that the vendor willingly turns over the indicated goods and that the buyer accepts them under the terms stated. Prepare two original copies of the document and preserve one for your records.

Is notarization necessary for a Bill of Sale in West Virginia?

Although authentication or an eye witness for a transaction is not required in the state, it is recommended to have authentication or an eyewitness for a transaction to prove the transaction has occurred. This can help avoid any issues that may arise if the vendor or purchaser protests the sale at a later date.

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