Firearm/Gun Bill of Sale

A firearm bill of sale records the sale and transfer of ownership of a firearm. Gun show purchases and sales are usually not as liable as sales by dealers or firearms purchased from individuals. Selling a firearm to a felon is against the law. It is the seller's responsibility to refrain from doing so.

Firearm bill of sale template

Firearm/Gun Bill of Sale

A firearm bill of sale records the sale and transfer of ownership of a firearm. Gun show purchases and sales are usually not as liable as sales by dealers or firearms purchased from individuals. Selling a firearm to a felon is against the law. It is the seller's responsibility to refrain from doing so.

Firearm/Gun Bill of Sale by State




South Carolina




South Dakota



New Hampshire




New Jersey




New Mexico




New York




North Carolina




North Dakota








West Virginia











Rhode Island

Exactly what is a Federal Firearms License (FFL)?

In the U.S., the federal firearms license (FFL) is given to gun shops and gun-related businesses which allows them to sell, manufacture, and transport firearms and ammunition. To sell firearms, FFL businesses must adhere to certain procedures, such as conducting background checks on customers.

Most states and localities do not require gun owners to have an FFL when selling a gun privately. Private and public sales of firearms over state lines, however, require it.

Concealed Carry: What is it?

Concealed carry is defined as carrying a rifle or pistol in public while concealing the weapon. In most states, a permit is required for the possession of a concealed carry weapon, however, some states do not require one. Most concealed carry guns are pistols or similar handguns.

Permits: How to Get One

Permits vary depending on the state's laws. Despite local laws and permits, concealed carry is legal everywhere in the United States. In midwest areas, concealed carry is constitutionally protected without the need for a license, but in New York, there are strict permit requirements.

For the latest information on State laws and reciprocity, visit

Buying and selling firearms (6 steps)

You can have a lot of trouble selling a firearm if you do not know what the local, state, and federal laws are. Our guide can help you navigate the process.

Look up the gun laws in your area

This is extremely important. Permits must be obtained by the buyers in some states, while in others all sales must be handled by authorized dealers. The sale of a private gun outside an authorized dealer is a misdemeanor in California, for example.

This table outlines the firearm sale laws in every state.

Laws for Private Sales

There are several laws governing the private sale of guns in the United States. Depending on your location, these laws will apply to you. In California and Colorado, for instance, the private sale of guns can only be conducted through a licensed dealer and requires a mandatory background check.

L.A. Rev. Stat. § 14:95.1(A) describes, for instance, the category of persons prohibited from purchasing a firearm in the state of Louisiana. Another instance is the state of South Dakota; a purchaser must be at least 18 years old (SD Codified §23-7-44) and have not

been convicted of a felony or misdemeanor per § 22-42 and § 22-14-15 through. For more information on the various state laws click here.  

Step 2: Sell to someone you trust

On sites like eBay and Craigslist, firearm owners cannot sell their guns online. Most states allow almost anyone without a criminal record to buy a gun. It is important to be careful when selling a gun as a responsible owner.

Hence, it is recommended to only sell to someone you are familiar with, such as friends, family, or neighbors. If this is not possible, then you should be cautious and ask interested buyers to provide proof of identity. If you feel something is off about the exchange or the person, it is best to just walk away.

Step 3: Conduct a background check

You should run a criminal background check on the buyer if you don't know whether his or her record is clean. There are a number of sites you can check, depending on the type of search.

A Criminal Background Check

Sexual Offender Search Free

Step 4: Negotiate the purchase price

Negotiating the sale begins when the buyer has been approved. A source of payment, such as cash, is usually required. Guns can also be traded. An oral contract is best to outline the major terms, such as price, payment source (cash, checks, etc.), and the number of installments.

Step 5: Write a Bill of Sale Agreement

Prepare a bill of sale containing the details of the transaction using the instructions. A disclaimer should also be required to ensure the buyer is authorized to buy the firearm. This will hold the seller of the gun harmless in the event of unlawful use of the gun.

Step 6: Execute the exchange

Having agreed to the terms, it is now time for the sale to be finalized and the meeting to take place. It is the seller's responsibility to have the gun in their possession, and the buyer should be prepared to pay up. As soon as a sale has begun, it is final and both buyer and seller are free from any liability.

If you are buying the weapon, make sure to find the serial number. Otherwise, the sale may not be legal. Furthermore, a lot of criminal activity involves weapons without serial numbers.

Writing Instructions

Filing Date

  • Date. On the top of this page, please include the calendar date for discussing this paperwork.

 The Parties

  • Buyer’s Name. Identification of the gun buyer is required.

  • Buyer’s Address. A purchaser's legal address should match that of their state ID i.e Drivers license.

  • Seller’s Name. Likewise, the name of the Firearms Dealer or Seller must be provided. If the name of this entity is part of a Business Entity's name (e.g., A Gun Shop), then use the full name of this entity including any relevant suffix.

  • Seller’s Address. To fully identify this party, the legal or business address of the Firearms Seller is required.

 Firearm Details

  • Make. A manufacturer's name must be provided to help identify the firearm.

  • Type/Model. A visual inspection or the manufacturer's information can often be used to determine the type or model of firearm. It could be a shotgun or a hunting rifle, for instance.

  • Caliber. A firearm's caliber, or diameter, should be reported in mm (millimeters).

  • Serial Number (SN). Serial numbers are mandatory on a bill of sale in many states. In conjunction with the information above, this number will clearly identify the piece being sold to future reviewers. Gun serial numbers are usually found on the handle, but they can also be observed on slides or trigger guards. There are two serial numbers on a rebuilt gun, so present them both and make sure to note what part they pertain to.


  • Amount of payment. In this paperwork, the amount the seller requires for releasing ownership of the firearm to the Buyer should be provided. Even if the Seller accepts a trade as a part (or all) of the payment, the full value or original asking price for the firearm must still be reported.

  • Payment Date. If you report a deadline or describe another event which you report, the Firearms Buyer must submit payment to the Seller on the document date. Check the box that describes when Firearms Buyers must pay for the guns.

  • Options for payment. The firearm is normally purchased with a check, money order, credit card, cash, or wire transfer. The best course of action when transferring ownership of a firearm is to avoid using cash and create as much paper trail as possible. However, if the firearm will be given as a gift (for free or at a fraction of its cost) or as an exchange for the Buyer's property, then use this document to establish that fact by selecting the appropriate checkbox. If a Buyer is providing his or her property as payment, then a description of that property should be included.

 No Warranty

  • Signature of the buyer. If the Buyer meets the conditions above, he or she must sign this bill to prove their participation in this transaction.

  • Buyer’s Signature Date And Printed Name. Both the date on which the Gun Buyer signed his or her name and the printed name should be submitted to prove that his or her signature was genuine.

  • The Buyer's Driver's License And Issuing State.

  • The Seller's Signature. In order to complete this document, the Seller who will transfer ownership of the firearm to the Buyer according to the above statements must sign his or her name.

  • The Seller's Signature Date And Printed Name.

  • Proof of Driver's License Issued By State.

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